Reporting is often considered a key tool in project management because it enables us to visualise and communicate the progress of our projects in a clear and concise manner. The rise of reporting and management tools such as Tableau, Power BI, Microsoft Project and JIRA has increased the reliability and efficiency of information being delivered. However, reporting is not necessarily about presenting visuals on a screen; it’s about visualising, processing and evaluating how that information can help your organisation achieve the desired value through your projects and programs.
When we say Visual Management (VM) at Op², we are not talking about compiling and sending reports and graphs to stakeholders; for us, it’s about generating a digital and physical presence into your project. In our previous articles, we have discussed bringing people, systems and processes together, as lack of an alignment can lead to a surge of issues that generate further challenge and complexity in your project. Our VM solution ensures alignment, by allowing stakeholders to network and brainstorm together, with the information available.
Turning reports and graphs into a meaningful conversation
The use of a VM system has benefitted many organisations that are aiming to deliver Major Projects and Programs against strict budgets and deadlines. Op²’s approach to visual management is to make it a systematic and collaborative space between project teams and key contributors of the organisation. The digital aspect of the VM solution aims to deliver high quality information that highlights expected and current project progress and newly generated risks and opportunities. The physical aspect of the VM system aims to transform the physical environment into a visual management center.
Key contributors and project teams come together to reflect on what has been/is yet to be achieved and formalise new actions for the coming week. Our approach to project reporting and communication is considered unique by many because:
- Enables project performance to be measured reliably and accurately
- Improves transparency and coordination between stakeholders, systems and processes
- Increases team accountability and team spirit
- Accelerates project delivery pace
As project complexity increases, so does the level of information available. Visualising and communicating project information in this format is important because interpretations by the recipient can be largely different to what the sender has in mind; when both recipient and sender are placed together in the same environment, information surrounding the project and future decisions/actions are aligned much more closely than they are when conducted individually.